Minutes

The meeting was convened at the Vashon Chamber office, but moved to a private home at 7:30pm due to logistical difficulties. Present were Board President James English, Treasurer Nan Hammett, and Secretary Steven Macdonald. The agenda is attached as the last page of these minutes.

Conflicts in schedule for future meetings were discussed. The Board decided to change the November meeting to 4 November, due to the occurrence of the Veterans’ Day holiday on 11 November.

Review and adoption of minutes from prior meeting (7/8/2003)

The minutes of the July Board meeting were adopted in August after email consultation of Directors. The Board decided to continue this method for future meetings, in order to accommodate the new bi-monthly Board meeting schedule.

The one-page Treasurer’s Report (dated 15 July) and the eight-page Final Work Progress Report (dated 5 August) were discussed briefly. Expenditures to date were $36,569.12.

Contractor progress was discussed separately for each contractor.

IERE. Soil vendors (R6) The Board discussed some ideas about a possible soil creation project involving Vashon Sand & Gravel, Island Spring, and Island Meadow.

Soil Amendments project (R6*) A 8/26 message from IERE to Ecy was discussed, which read:

Web page (D1) The most recent web-page usage report was briefly reviewed and approved.

Earthworks Environmental. Independent review, non-technical summary and critique (R1-4) The summary and critique of Ecy child use areas study were discussed, as was an 9/8 email message from Molly Gibbs of Ecy. Secretary Macdonald was asked to contact Kathy Lester for further discussion.

News articles (D3) The "Amendments Not Additions" draft was discussed. The Secretary agreed to send the comments to Earthworks.

The 5 September meeting was discussed. The subject of editing of the video of the April 2003 symposium was reviewed, as was an email message from Kathy Seel of Ecy dated 12 August which stated:

The Board discussed the draft of the 2003-2005 agreement, sent by Kathy Seel with the comment:

The version edited by Secretary Macdonald was reviewed, as it contained several major changes:

• it changed Ecy "approval" to "input" under the soil amendment project [page 4]
• it moved specific activities around to better correspond to the way IRPPC had organized the proposal
• it restored some text, which IRPPC had previously negotiated for the 2001-03 Agreement, to 2003-05 Task 3 that amplifies the meaning of "approval" [page 5]
• it added the activity of "review technical reports and prepare non-technical summaries" to Task 3 [page 6]
• it added text about the needs assessment survey to Task 4 [page 7].

The Board continues to find it confusing that the agreement has specific activities listed under more than one Task. The symposia, for example, are under Task 1, Task 2 and Task 4. This makes Treasurer Hammett’s job of writing the progress reports more difficult than it should be, but may be unavoidable. The Secretary compared Ecy's proposed budget to the proposal, but that required some manipulation, since the proposal format was 6 Tasks and the Agreement is 4 Tasks, and in the end simply confirmed that Ecy's figures match what IRPC had sent to Ecy in Feb 2003.

The Treasurer questioned the end date stated on the draft. Secretary Macdonald agreed to forward the comments and questions to Ms Seel.

The Board additionally reviewed a message from Ecy:

The consensus was to decline this opportunity.

Agenda

7:15pm, second Tuesday evening bi-monthly: 11 November (?), 13 January, 9 March. Location: Vashon Chamber of Commerce office, 17232 Vashon Highway.